Registration & Refund Policies
- Your Child is not registered until online registration has been completed and payment has been received. Only players whose registration fee has been paid in full will be placed on a team.
- For requests to be considered, the registration fee MUST be paid in full.
- Requests must be made while registering (online).
- All players will be placed in their appropriate age group. Playing up in age groups will be based on skill and staff evaluations only.
- Requests are for players, parents and or coaches that sign up during the 'early' or 'regular' registration periods (i.e., Requests made during the 'Late' Registration period may not be honored).
- Parents registering during the 'Late' registration period may be asked to coach or manage a team.
- Late Registration Fee is $30.00 per child.
- Late registrants are NOT guaranteed a roster spot on a specific team, with a specific coach. This may include not being able to return to last year’s team.
- Late registration does NOT guarantee placement on a team. Players registering late will only be placed on teams as space allows.
- Priority in late registration shall be given in the following order:
- to players who moved to Germantown AFTER the close of the on-time registration period
- to Germantown residents
- on a first come-first serve basis to all non-residents.
- Those registering late may be asked to volunteer as either a Coach or Team Manager, in order to help form additional teams as needed.
- When circumstances allow, new teams will be formed with late registrants IF a volunteer coach steps forth from those families. Those agreeing to volunteer as either a Coach will be placed on a team first.
- All late registrations, except for families that move into the area after the registration period, will be subject to a non-refundable late fee of $30.00 per child. All other fees will be refunded if the Germantown Legends are unable to place a child on a team.
- Players registering during the 'LATE' registration period will NOT able to participate in the first weekend of league play.
- For U5/U6 Coed, when two or more are requesting to be placed on the same team, at least one of the parents must be either a Head or an Assistant Coach.
- For U7/U8 and above, when three or more are requesting to be placed on the same team, at least one of the parents must be either a Head or an Assistant Coach.
- It is the player's responsibility to contact the player or coach with whom they are signing up to play with...
(1.) to ensure that they will be playing or coaching during the season
(2.) to ensure that they are signing up for the same league
(3.) to ensure that there is room on the team.
- Players are allowed to request that they NOT play for a particular Coach or NOT to play with a particular player.
- Coaches are allowed to request players that have played with them previously, provided they have signed up during the 'early' or 'regular' registration period.
- Coaches are allowed to request that they NOT have a particular player.
EACH TEAM WILL NEED THREE VOLUNTEERS...
- Head Coach - run practices and provide direction during the games
- Assistant Coach - 'bench' Coach during games, back-up coach for games and practices
- Team Manager - assist with team communications, verify field conditions, schedule changes, weather delays, program updates, Spirit wear, etc.
* All Volunteers must register online as a volunteer with the Germantown Legends, and also consent to a Background Check in accordance with the City of Germantown Parks & Recreation Departments Volunteer Policies. Note, that only those who have a current background check on file with the City of Germantown may be on the same sideline as the players.
HOW HEAD COACHES CAN RECEIVE REDUCED OR FREE REGISTRATION FEE
- All U5/U6 Coed Head Coaches will receive a 50% discount of the child they are coaching
- Any U5/U6 and U7/U8 Head Coach with the USSF National F License or Youth Module Certificate (or NSCAA equivalent) will receive one FREE Registration Fee for the child they are coaching.
- Any U5 thru U19 Head Coach with an USSF National E Coaching License (or NSCAA equivalent) will receive one FREE Registration Fee for the child they are coaching.
For more information regarding coaching courses, please visit the links included above, or email us at INFO@GermantownLegends.com.
UNIFORMS - GERMANTOWN REC SOCCER UNIFORM KITS
The REC Soccer Jerseys or Uniform Kits are determined once team assignments have been made.
For an additional $23.00 (including tax), the Germantown Legends REC Soccer Jersey includes:
Once your son or daughter has been assigned a team, you will be provided instructions on how to order their jersey or uniform kit.
Uniform Kits are NOT included in the registration fee, as players playing back-to-back Fall and Spring seasons MAY stay in the same kit, provided they are on the same team.
Non-resident fees are 'pass through' fees paid to the City of Germantown on behalf of each player for facility maintenance and upkeep, lights, safety (Park Rangers), etc. by the Germantown Legends.
COMPETITIVE CLUB FEES
- The player’s 'Club' fees are determined by their team assignment.
- All dues payments are to be made in accordance with the terms on the ‘payment schedule’ (found in the registration forms).
- Any payment received 30 days after its due date shall be past due and may result in surrender of a player’s membership card. Players will not be allowed to practice or play until the membership card is reinstated. In addition to any outstanding fees due, a $50.00 reinstatement charge shall be required to reinstate the player’s card.
REFUNDS - REC SOCCER
- Refund requests should be made via email to Chris Bartels (Legends Executive Director) or INFO@GermantownLegends.com.
- Please include the following in your email message with:
- Your Child's name
- Your phone number
- The reason for your refund request
- Who the check should made out to
- Mailing address
- Refunds are paid via check or credit onto your HappyFeet/ Germantown Legends account.
- Refunds are subject to a $25.00 Administration Fee, and may take three to four weeks to process.
- Refunds paid via credit card are subject to a $25.00 Administration Fee and additional credit card processing fees.
REFUNDS FOR REC COACHES
For specific discount amounts, visit RecCoachCodes.com
'Refunds' are provided when the Coach obtains the appropriate coaching license. 'Credits' are applied to the account when NO coaching license is involved.
Send a copy of your Coaching Certificate or License Number to INFO@GermantownLegends.com for use of these promotional code(s) for our records.
All coaching refunds are subject to a 5% processing fee when repaid back to a credit card.
REFUNDS - COMPETITIVE SOCCER
Once a player has committed and signed for the competitive year (Fall & Spring seasons), they are obligated to the club for the duration and responsible for all fees outlined above. There are no refund of fees unless player moves out of town, or is no longer able to participate due to serious illness or season ending injury.
- There is a $35.00 charge for any returned checks.
If you have any questions, please do not hesitate to send an email to INFO@GermantownLegends.com.